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Signing — QES in an external system

If you prefer to sign with your own qualified signature software — whether a desktop app (e.g. Adobe Acrobat, Szafir SDK, your trust-service provider's client) or a web-based tool — you can do so and then upload the signed PDF back to AutoSignly.

1. Choose the signing method​

Open the signing link from the e‑mail invitation. In the "Choose how you want to sign" dialog, select Sign yourself in an external system (Podpisz samodzielnie w zewnętrznym systemie) and click Continue.

Choose signing method — external system option selected

2. Download the document​

The "Qualified signature on your own" dialog opens. Click the document link (e.g. dokument_…pdf) to download the unsigned PDF to your computer.

Upload dialog — download link and empty upload area

Open the downloaded file in your qualified signature software, sign it with your qualified certificate, and save the signed PDF.

3. Upload the signed PDF​

Drag the signed file into the upload area or click Wybierz plik (Choose file) and select it. The dialog accepts PDF files only, up to 50 MB.

When the file is attached, its name and size appear below the upload area and the Upload file button becomes active.

Upload dialog — file ready to upload

Click Upload file.

4. Wait for verification​

The system validates the qualified signature inside the uploaded PDF. A loading indicator (Ładuję dane… Proszę o cierpliwość) is displayed while verification runs.

Upload dialog — verification in progress

5. Done​

After a successful upload and verification, the Autosignly document viewer opens. The document status badge changes to PODPISANE and the sidebar shows:

  • Typ podpisu: QES
  • Podpis zapisany. Dokument jest finalizowany przez system…
  • The signer listed under Osoby podpisujące is marked Podpisany.

Use the Waliduj podpisy button to run an on-demand signature validation.

Document marked as signed in Autosignly

When all required signers have completed the process, the system closes the document with a qualified 16IT seal and an archival timestamp.

tip

To sign with one click using the USB token directly — without downloading and re-uploading — see Signing — qualified (QES).

note

Screenshots are taken from the live application.